{
  "id": "POL-248",
  "slug": "pol-248",
  "title": "Record who approved the document and when",
  "statement": "The business should record who approved each published policy or terms document, and when.",
  "rationale": "An appeal or a complaint turns on who decided what and when they decided it, and a document with no approver is one nobody owns — which is exactly the state that lets a stale policy sit live for two years. The record costs a line and it is the difference between an audit trail and a reconstruction.",
  "layer": "POLICY_PAGE",
  "layerSlug": "policy-page",
  "object": "document approval record",
  "severity": "MEDIUM",
  "detectability": [
    "HUMAN"
  ],
  "failureClass": "TERMINAL_EVIDENCE",
  "authorities": [
    "TCR"
  ],
  "applicabilityText": "Applies to every 10DLC registration.",
  "universal": true,
  "remediation": "Keep a record of the approver, the date and the version alongside the published document. Done when you can say who signed off the text that is currently live.",
  "notes": "Internal to the business and invisible to any registration. The user has to keep the record themselves — the same place the POL-028 capture lives is the natural home for it, since the two answer the same question about the same document.",
  "phase": "approval",
  "automated": false,
  "attestation": {
    "question": "Can you say who signed off the policy text that is live right now, and when?",
    "howToCheck": [
      "Record the approver, the date and the version alongside the published document.",
      "Keep it where the submission-day capture lives — the two answer the same question about the same document."
    ],
    "failureLooksLike": "A document with no approver is one nobody owns, which is exactly the state that lets a stale policy sit live for two years."
  },
  "url": "https://ekas.io/rules/10dlc/policy-page/pol-248/",
  "markdown": "https://ekas.io/rules/10dlc/policy-page/pol-248.md",
  "registry": "https://ekas.io/rules/10dlc/",
  "updated": "2026-07-25",
  "licence": "CC BY 4.0 — https://creativecommons.org/licenses/by/4.0/"
}